NetSuite Concur Connector | Managed Expense Integration Service
Pre-Built, Bi-Directional Concur NetSuite Integration Flows
eMerge’s NetSuite to Concur Integration comes with up to 12 Pre-Built popular Automation flows. eMerge can easily tweak current flows and add new flows based on your unique needs.
Expense Report to Vendor Bill Automation
We automatically pull approved expense reports from SAP Concur and create corresponding Vendor Bills in NetSuite. The system maps every line item to the correct General Ledger account while preserving the original transaction date and currency. This flow ensures your accounts payable ledgers reflect reality the moment expenses are approved.
Expense Report to Journal Entry Posting
Our solution pushes corporate card transactions from Concur directly into NetSuite as Journal Entries. We aggregate these transactions based on your specific batching preferences to keep your General Ledger clean. This method provides a streamlined approach for handling non-reimbursable expenses that need immediate financial recognition.
Bi-Directional Employee Profile Synchronization
We synchronize employee records between NetSuite and Concur to ensure your user base is always current. When you hire a new staff member in NetSuite the system automatically creates their profile in Concur with the correct hierarchy. This eliminates the security risk of dangling accounts and ensures instant access for new hires.
Multi-Level Classification Synchronization
We replicate your NetSuite classifications including Departments, Classes, and Locations directly into Concur. This ensures that every expense report submitted carries the correct segmentation data required for your financial reporting. You maintain granular visibility into spend across different branches or profit centers without manual intervention.
Vendor Record Replication
Our system pushes valid Vendor records from NetSuite into Concur to facilitate invoice management and payment requests. We maintain data integrity by updating vendor details such as addresses and payment terms whenever they change in your ERP. This flow prevents duplicate vendor creation and streamlines your procurement processes.
Payment Confirmation Feedback Loop
We extract payment confirmation details from NetSuite once a reimbursement is processed and push that status back to Concur. This updates the expense report status to Paid and notifies the employee that their funds are on the way. It closes the loop on the expense lifecycle and reduces inquiries to your payroll team.
Automated Project and Customer List Sync
The connector pulls active Projects and Customers from NetSuite and pushes them to Concur as connected list items. This allows your employees to tag expenses to specific revenue-generating projects accurately at the source. We ensure your project accounting remains precise without requiring manual list updates in multiple systems.
Corporate Credit Card Transaction Import
The integration imports corporate credit card feeds into Concur and matches them against the corresponding liability accounts in NetSuite. We ensure that the liability is booked to the correct credit card provider vendor while clearing the employee clearing account. This keeps your corporate card reconciliation process tight and audit-ready.
Tax Code and VAT Group Mapping
We map complex tax codes and VAT groups from NetSuite to Concur expense types to ensure compliance across different jurisdictions. The system calculates the correct tax amounts on the NetSuite side based on the expense location and type. This automation creates a fortress of compliance for multinational operations dealing with diverse tax laws.
Receipt Image Hyperlink Transfer
Our connector generates a direct URL to the receipt image stored in Concur and embeds it into the NetSuite transaction record. This gives your auditors and controllers instant access to the source document without leaving the ERP environment. You achieve audit readiness instantly without juggling separate login credentials or downloading zip files.
Hard and Soft Stop Budget Checks
We integrate budget data from NetSuite to validate expense requests in Concur before they are even approved. If a department exceeds its quarterly budget the system flags the report for additional review or auto-rejection based on your rules. This proactive control prevents overspending before money leaves the building rather than catching it later.
Purchase Order Matching and Encumbrance
The solution matches Concur invoices against open Purchase Orders in NetSuite to liquidate encumbrances correctly. We verify that the invoice amount aligns with the PO authorization and handle variances according to your tolerance policies. This workflow enforces strict procurement governance and ensures your committed costs are always accurate.
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Why Choose eMerge's Concur to NetSuite Integration?
Month-to-Month Pricing
No annual terms. If you decide to cancel the subscription after a month, simply let us know and you won't see another charge.
Free Support
All eMerge connector subscriptions come with 2 Free hours of support every month.
Fully Managed Service
eMerge handles setup, adjustment, maintenance, support, and error-handling. No IT skills are required.
Why Use a Concur NetSuite Integration?
Accelerated Financial Close Cycles
Your finance team can close the books days earlier because expense data flows into the general ledger continuously throughout the month. We eliminate the end-of-month data entry crunch that leads to burnout and errors. You get real-time visibility into operating expenses.
Granular Spend Visibility & Control
You gain immediate insight into spending trends by department, project, and expense category without waiting for manual reports. Our Concur ERP Bridge ensures every dollar is tagged correctly in NetSuite the moment it is approved. You make decisions based on live financial data.
Elimination of Re-Keying Errors
We remove the human element from data transfer to ensure that amounts, dates, and classifications are identical in both systems. Your team stops wasting time hunting for typos or correcting mismatched currency conversions. The data integrity of your financial records becomes absolute.
Audit-Ready Financial Compliance
Your auditors will appreciate the direct digital trail linking approved Concur reports to NetSuite transactions with receipt visibility. We create a transparent lineage for every expense that stands up to the strictest scrutiny. You pass audits faster with less stress and zero manual document gathering.
NetSuite to Concur Integration FAQ
The connector respects the currency management settings in both systems. When an expense is incurred in a foreign currency we transmit the transaction date and amount to NetSuite where your established exchange rate tables determine the conversion for the General Ledger. We ensure realized gains and losses are calculated accurately based on the reimbursement date.
Yes we support the synchronization of custom segments and fields. If your NetSuite environment uses unique dimensions for tracking grant funding or specific business units we map these to custom fields in Concur. This ensures your reporting structure remains consistent across both platforms without compromise.
If an employee is marked inactive or terminated in NetSuite the connector detects this status change and automatically deactivates their user profile in Concur. This immediate action secures your platform by preventing former employees from accessing the system or submitting new expenses after their departure date.
We fully support the split capability for expenses that contain both personal and business components. The system separates the personal portion into a specific receivable or clearing account in NetSuite while posting the business portion to the appropriate expense account. Your financial records remain clean and accurate.
We refuse to leave you stranded so every subscription includes two hours of dedicated support every single month. You can use this time for troubleshooting or minor configuration tweaks. If you need more comprehensive assistance we offer expanded support packages to fit your operational tempo.
We treat a system-down event as a Severity 1 emergency and guarantee a response in less than two hours regardless of the time or day. For Severity 2 issues we respond within the same business day. For Severity 3 inquiries we will get back to you by the next business day.
You can forget about technical maintenance because we handle all backend requirements. Our license covers automatic API updates so you never have to worry about a Concur or NetSuite upgrade breaking your connection. We also perform proactive monitoring and annual architecture reviews to keep you running fast.
We do not impose any artificial limits on the number of connectors you can deploy within your ecosystem. Each Automated Concur Data Sync runs in its own independent lane so high volume in one area never impacts performance in another. You can scale your operations aggressively without hitting a ceiling.
We believe in freedom so our licensing operates on a month-to-month basis. You are never locked into a multi-year prison sentence with our contracts. If you need to stop the service just cancel before the next month begins and the billing stops immediately.
Our pricing model is transparent and consists of a one-time Setup Fee followed by a recurring Monthly Subscription Fee. This structure covers the initial build and configuration as well as the ongoing hosting and management of the service. You get a predictable cost structure with no hidden surprises.
You do not need to distract your internal IT resources because we operate as a fully managed White-Glove service. Our team handles the entire setup process plus ongoing maintenance and support. We act as your external integration department so your internal team can focus on their core competencies.
We utilize a Management by Exception philosophy so you never have to waste time staring at a healthy dashboard. We configure intelligent email alerts that notify you only when a critical error requires your attention. If you do not hear from us you can assume the data is flowing perfectly.